Company meeting minutes and resolutions template
Record a board or shareholder decision the way the Corporations Act expects.
Ready in about 15 minutes
What this document does
This produces minutes of a meeting, or a written resolution passed without one, for either the directors or the members of a company. It covers the sole-director and sole-member forms, and it checks the one rule people get wrong: a public company cannot pass a members' resolution by circulation. An Australian solicitor reviewed the template. Answer plain questions and download it ready to sign and file.
The questions we’ll ask
Company
What kind of record
Meeting details
Who was there
Chair & quorum
Previous minutes & interests
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Questions people ask.
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- Do I need minutes if I am the only director?
- Keeping a record is still good practice, and the Corporations Act expects decisions to be minuted. Choose the sole-director written resolution and you record and sign the decision alone under section 248B.
- What is the difference between a meeting and a written resolution?
- Minutes record what happened at a meeting that was held. A written or circulating resolution records a decision made without a meeting, by everyone entitled to vote signing a document. Both are valid ways to make and record a company decision.
- Can a public company pass a members' resolution without a meeting?
- Generally no. A members' circulating resolution under section 249A is available to proprietary companies only. If a public company truly has one member it can use the sole-member form; otherwise it must hold a meeting. The form blocks the invalid combination for you.
- What is a special resolution?
- A special resolution is one the law requires for bigger decisions, like changing the constitution or the company name. It needs 75% of the votes at a meeting, or, for a written resolution, every member entitled to vote signing in favour.
- Is this a one-time payment?
- Yes. $19 once, no subscription. You own the document and can reuse it for the next decision.
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