Employee warning letter template for Australia
Put a conduct problem in writing, fairly and on the record.
Ready in about 15 minutes
What this document does
This letter gives an employee a first, second or final warning about their conduct. It records the concerns with dates, that you met and heard their response, and what must change, so the warning is fair and defensible. An Australian solicitor reviewed the template. It is for behaviour, not for an employee who cannot meet the standard of the job.
The questions we’ll ask
Type of warning
Your business (the letterhead)
The employee
The disciplinary meeting
Investigation and response
The conduct
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Questions people ask.
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- Is this for performance or conduct?
- Conduct: something the employee did. If the real problem is that they cannot meet the standard of the role, that is underperformance and needs a performance improvement plan instead, which gives support and a fair time to improve.
- Do I have to meet the employee first?
- It is strongly recommended, and the letter records that you did. You should raise the concerns and give the employee a chance to respond, with a support person, before you issue a warning.
- What if the employee refuses to sign?
- The warning is still valid. Signing only confirms receipt, not agreement. Note on the file that the employee was given the letter and declined to sign, and keep your copy.
- Is a final warning automatic dismissal?
- No. If conduct continues you still run a fair process before dismissing. A final warning states that further conduct may end employment, not that it must.
- Is this a one-time payment?
- Yes. $19 once, with no subscription. You answer plain questions and download the letter ready to sign.
Often needed next
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