Volunteer agreement template for Australian organisations
Set out how a volunteer helps, and protect the organisation, without making them an employee.
Ready in about 15 minutes
What this document does
This agreement records how a volunteer will help your organisation and protects you on safety, conduct, screening, confidentiality, privacy and intellectual property. It is written so the volunteering itself stays voluntary: only the protective clauses bind, so the volunteer can stop at any time and the arrangement does not become employment. An Australian solicitor reviewed the template. Answer plain questions and download it ready to sign.
The questions we’ll ask
Organisation
Volunteer
The role
The arrangement
Screening & checks
Options
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Questions people ask.
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- Does this make the volunteer an employee?
- No, and that is the point. The volunteering itself is not legally binding, so the volunteer is never obliged to attend, is not paid for their time, and can stop at any time. Only the protective clauses (safety, conduct, screening, confidentiality, privacy and IP) bind.
- Can we reimburse a volunteer's expenses?
- Yes. You can choose to reimburse pre-approved, receipted out-of-pocket costs like travel or materials. Genuine reimbursement repays money spent and does not make the volunteer an employee. Do not use it to pay them for their time.
- What screening does a volunteer need?
- It depends on the role. The form asks whether the role involves children, at-risk people, or handling money, and adds a Working With Children clearance, worker screening (including NDIS where it applies) or a police check. Schemes differ by state, so the wording is kept jurisdiction-neutral.
- Are volunteers covered by insurance?
- Volunteers are generally not covered by workers compensation. The agreement states that as a fact. Confirm your organisation holds public liability cover, and consider volunteer personal accident cover, so the volunteer is protected while they help.
- Is this a one-time payment?
- Yes. $19 once, no subscription. You own the document and can reuse it for every volunteer.
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